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Executive Assistant in Alexandria, VA at Pentagon Federal Credit Union

Date Posted: 11/27/2018

Job Snapshot

Job Description

Executive Assistant


PenFed is hiring an Executive Assistant in Alexandria, Virginia. The incumbent is responsible for executing a wide range of administrative and support- related tasks and activities on behalf of executive management and the Professional Services team.  Serves as a liason between executive management, the Professional Services department, key internal staff, and external stakeholders to foster effective communication and help facilitate successful execution of corporate initiatives.  Completes a broad variety of administrative tasks for executive management including managing calendars; making travel, meeting and event arrangements; preparing reports; and coordinating projects.  Sensitivity to confidential matters is required.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned

  • Performs administrative duties for executive management to include: managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; composing correspondence; and training and supervising other support staff as needed.
  • Participate in strategic projects and initiatives as assigned.  Collaborate with executive leaders and project stakeholders to assist with identification of project requirements, coordination of activities and resources across various departments, monitoring of progress, and achievement of objectives.
  • Provide event management support for key internal and external meetings and events.
  • Serves as a resource to agent services, marketing and technology professionals to help support organizational performance and ensure superior service.
  • Maintain sensitive correspondence and files ensuring that confidential items are handled appropriately and in a timely manner.
  • Use independent judgement, initiative and discretion to resolve issues or escalate to the appropriate areas in accordance with Berkshire Hathaway HomeServices PenFed Realty’s policies and procedures.
  • Consistently look for ways to increase organization, improve efficiency and enhance service levels while meeting deadlines.
  • Responsible for prioritizing tasks to meet multiple deadlines in a fast-paced, team-oriented environment.

Education and Experience

Equivalent combination of education and experience is considered.

  • Bachelor’s Degree in Business Administration preferred
  • 5+ years experience in executive support role or related position
  • Solid organizational skills, attention to detail and ability to multi-tasking is necessary
  • Prior experience using Microsoft Office or similar software programs
  • Strong interpersonal communication skills (both oral and written) to work with different levels throughout the organization and flexibility to change priorities when necessary is required

Supervisory Responsibility

This position will not directly supervise employees.

Licenses and Certifications


Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

*Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.*


Limited travel to various worksites is required.

About Us

Berkshire Hathaway PenFed Realty, LLC is a  full-service real estate brokerage firm with over 60 offices and 1,700 world-class sales professionals, offering complete service coverage in Virginia, Maryland, District of Columbia, Delaware, Pennsylvania, West Virginia, Florida, Tennessee, Kansas and Texas markets.  Founded in 2006, we are a wholly owned subsidiary of one of the country’s largest and most financially stable credit unions, PenFed. We are also one of the largest franchisees within the Berkshire Hathaway Home Services network. The Berkshire Hathaway HomeServices network stands among only a few organizations entrusted to use the storied Berkshire Hathaway name, a name representing strength, integrity, trust and universal respect.  PenFed’s products, pricing, and financial stability coupled with the Berkshire Hathaway brand creates a powerful combination for growth within the residential real estate arena.  With growth of over 900% in the past 5 years, PenFed Realty is recognized as one of the fastest growing real estate brokerage firms in the country.

Our mission is to recruit, retain, and support the most knowledgeable real estate agents in the industry so that we may ensure a smooth and hassle free home buying experience.

We provide our employees with a lucrative benefits package including robust medical, dental and vision plan options, plenty of paid time off, 401k with employer match and more.

Equal Employment Opportunity

PenFed management will maintain and observe personnel policies which will not discriminate or permit harassment or retaliation against a person because of race, color, creed, age, sex, gender, gender identity, gender expression, religion, national origin, ancestry, marital status, military or veteran status or obligation, the presence of a physical and/or mental disability or medical condition, genetic information, sexual orientation, and all statuses protected by applicable state or local law in all recruiting, hiring, training, compensation, overtime, position classifications, work assignments, facilities, promotions, transfers, employee treatment, and in all other terms and conditions of employment. PenFed will also prohibit retaliation against individuals for raising a complaint of discrimination or harassment or participating in an investigation of same.

PenFed will also reasonably accommodate qualified individuals with a disability so that they can apply for a job or perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to PenFed. Contact human resources (HR) with any questions or requests for accommodation at 571-289-4710.